TBI Sponsor FAQ 2023

Contact details

Contact: Lizzie Hunt (Event Coordinator)
Email: lizzie@datasciencefestival.com

When and where is the conference?

Date: Saturday 14th October 2023
Time: 8:15 AM – 18.00 PM (sessions run from 9:00 AM – 17:00 PM)
Venue: CodeNode, 10 South Pl, London, EC2M 7EB, United Kingdom
Venue Contact Number: +44 (0) 207 183 9040

Where can attendees get tickets?

Tickets are live until mid September here.

When do we need to provide TBI with our company and speaker details?

The final deadline for this is Friday 15th September. However, the sooner you give them to us, the sooner we can make them live and start generating interest in your session. We recommend giving us these details as soon as you have them.

What speaker information does TBI need?

Speaker name:
Speaker email address:
Speaker job title:
Speaker bio:
Speaker headshot (please attach as .jpeg or .png format)
Speaker Twitter/Linkedin (if applicable):
Speaker contact number (for emergencies on the day only):
Session title:
Session abstract:
Technical level of session (choose from the options below):

-Non technical/soft skills
-High level/overview
-Introductory level/students (some technical knowledge needed)
-Technical practitioner
-Advanced technical/mathematics

Session tags/keywords:
Company logo (please attach as .jpeg or .png format)
Company website:

What do the speaker rooms look like? 

You can view the speaker rooms here.

What is the audience breakdown?

10% Student
10% C-Level Executives
50% Practising Data Scientists
30% Practising Data Engineers

We want to send SWAG for the giveaway bags, where do we send it?

At the festival, we hand out giveaway bags to each attendee (600 bags) as they arrive. The bags will have the Two Beer Ideas logo on them and they are 380mm by 420mm. If you wish to contribute, we would ask that anything is sent to our office by Friday 22nd September, as we would plan to assemble the bags ahead of the event, ready for Saturday registration. Please note a notebook and pen will already be in the bags. We recommend ordering 600 per item of whatever you wish to send.

The address to send all swag to is:

Lizzie Hunt
Data Science Festival
Lovat Bank
37 Silver St
Newport Pagnell
MK16 0EJ

Do you offer any rentals (LCDs, etc)?

You can rent a 43” LCD Screen from us for £300 for the day. We will set this up ready for your arrival.

Please note you must let us know when you sign your contract if you wish to rent a TV.

This enables you to add this to the full PO if needed for invoicing. Diamond Sponsors have a TV included for both festivals in 2023.

What is the shipping address for sending anything to the venue?

Please read the sponsor shipping details from CodeNode here and be sure to label anything you send correctly.

Please note deliveries are to arrive NO earlier than 2 days before the event (and be collected on Monday 16th October from 9-11AM only).

The venue is not open on Sunday 15th October.

What size should my table be and where is it located?

The tables are 150x50cm and we can provide a black tablecloth for them. Please note the total space allocated is 300 x 200 cm.

Will tablecloths be provided?

We’ll provide basic black ones, but typically sponsors bring their own.

Can I display banners at my table?

Yes, stand-alone and step-and-repeat banners are acceptable up to 2.25m tall. Please note: no tape, nails, or tacks may be used. Backdrops and banners only. No large displays. If you have a large display request please email lizzie@datasciencefestival.com.

Examples of other sponsor booths can be found here.

What is the exhibition table set up time?

We recommend setting up your table on Friday 13th October from 12:00 pm to 18:00 pm or Saturday 14th October from 7:30 AM. The event starts at 9:00 AM and doors open to the public at 8:15 AM for attendees. On the Friday, the TBI team will be at CodeNode from 14:00 PM till 18:00 PM, but a member of staff from the venue can let you in before this.

What is the suggested table break down time?

16:00 PM on Saturday 14th October. For shipping at the end of the event, please read the shipping details here.

You will need to label your things with the name of the company/contact person and information about collection (e.g. the name of the courier company coming to collect and the time of collection). Please note the venue is closed on Sunday 15th October. All items must be collected between 9:00 – 11:00 AM on Monday 16th October.

Do you offer QR Code Scanners to scan attendees’ badges?

This year TBI will be using the BadgerScan App to read attendees QR codes for contact information. You can view a guide on how to use and install BadgerScan here. This is free but you must use your own or a work smartphone.

Please read the how to document before the event and think of what suitable device you will use to scan attendees badges.

What are the TBI Brand Guidelines?

TBI will provide a promotional material for the event. However, if you wish to create your own, please ensure you follow the TBI Brand Guidelines, which can be found here.

How do I get to the venue?

Via tube/train: The nearest underground stations are Moorgate and Liverpool Street stations. Both stations are on the Circle, Metropolitan and Hammersmith & City lines. Moorgate is also on the Northern Line, and Liverpool Street on the Central line.

In addition, Liverpool Street station is a major overland train station connecting CodeNode directly with the outer London regions and rest of the UK.

To reach CodeNode from Moorgate Station, exit Moorgate Station, turn right onto Moorgate, turn right again onto South Place. Walk down on South Place until you reach number 10 on your right.

Via bicycle: For cyclists there is a Santander Cycles Hire docking station just outside our venue on South Place.

Via car: If you want to commute by car to CodeNode, NCP Finsbury Square offers an ideal parking spot. Located beneath the lawn bowls green, you’re only a short walk from CodeNode, Moorgate and Old Street. CodeNode is also serviced by a large loading bay, should you require deliveries or unloading. You can also check out Parkopedia for details of nearby parking.

Is there disability access at the venue?

The entrance to the venue is on ground level and there is a lift inside to access the lower ground floor. There are disabled toilets within the venue. We also reserve a couple of seats on the front row in each speaker room for anyone requiring this. The venue also allows guide dogs at the event.

Where do I get lunch?

Free lunch will be served in the main CodeNode area, we will make partners aware ahead of the normal lunch break, so you can eat before the attendees. If you have any dietary requirements, please let us know by September 14th, so we can reserve you any speciality meals. Email this to maddie@datasciencefestival.com.

Lunch this year will be sponsored by Data Idols. There will be vegan, vegetarian and gluten-free options.

Where do I get my sponsor badges?